Tender/Procurement
UNDP-KEN - KENYA
Posted 4 weeks ago

UNDP-KEN - KENYA

Procurement Process

RFQ – Request for quotation

Office

UNDP-KEN – KENYA

Deadline

02-Feb-26 @ 03:00 AM (New York time)

Published on

23-Jan-26 @ 12:00 AM (New York time)

Reference Number

UNDP-KEN-00640

Contact

UNDP Kenya Procurement – <a href="https://procurement-notices.UNDP.org/mailto:UNDP.kenya.procurement@UNDP.org”>UNDP.kenya.procurement@UNDP.org

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using <a href="https://procurement-notices.UNDP.org/view_negotiation_dlink.cfm?nego_id=42357″ target=”_blank”>quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-KEN-00640, following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide.

Introduction

UNDP kindly requests your quotation for the Supply and Delivery of Branded Materials for UNDP Sudan Country Office as detailed below;

Item 1: Reflective Jackets

Quantity: 300

S:50, M: 100, XL: 100, XXL: 50

Specifications: Manufacture UNDP visibility materials – Vests -Made from cotton gabardine. – Reflective stripes -Color-UNDP blue, white logo. – printing both sides,4 front pockets, front

Refer to the attached sample

Items 2: Polo T-Shirts

Quantity: 300

Sizes: (M 50, L 100, XL 100, XXL 50)

Specifications:

Fabric: 100% premium combed cotton OR high-grade 65/35 cotton–polyester blend

Fabric Weight: 180–200 GSM (high-quality, durable, comfortable)

Features:

- Soft, breathable, non-stretch or minimal stretch
- Pre-shrunk and anti-fade
- Smooth finish suitable for high-quality printing
- Reinforced neck and shoulder seams

Branding & Printing

· Front: Small UNDP logo (left chest), high-resolution silk screen or heat-press printing

· Back (optional): UNDP Sudan / Project tagline (to be confirmed)

· Printing must be:

- High-resolution
- Wash-resistant
- Non-cracking and non-peeling

Item 3. Head Caps

Quantity: 300

Specifications: Material & Quality

Fabric: Premium heavy-brushed cotton or cotton-twill
Panels: 5 panels
Closure: Adjustable strap (metal buckle preferred)
Features:
- Breathable eyelets
- Sweatband inside
- High-quality embroidery area
- Comfortable, lightweight, and professional look

Color

UNDP blue (Pantone 2945C)
Supplier must share color samples for confirmation.

Branding

Front: Embroidered UNDP logo
Side: UNDP Sudan text
Embroidery should be:
- Tight and clean (no loose threads)
- High-resolution stitching
- Size aligned with brand guidelines

Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: <a target="_blank" href="https://www.UNDP.org/procurement/business/resources-for-bidders” rel=”noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer”>https://www.UNDP.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.

UNDP Kenya Country Office

Procurement Unit

Documents :

<a href="https://UNDP.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-KEN-00640″ target=”_blank”>Negotiation Document(s)
(Before Accessing other negotiations Document(s), please click on <a href="https://UNDP.sharepoint.com/:f:/s/Docs-Public/Ej0xTIhAuoZGr2MQnl3LcVMBYpIajxUk8mAyieFewxB7nQ?e=oK2ob7″ target=”_blank”>this link)

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